If an Admin Declines an Applicant Can They Apply Again

In this guide, yous'll larn how to use Indeed's employer tools to observe and hire quality candidates. Learning how to use these tools puts y'all in a better position to bring on great new employees and create a more efficient hiring process.

Read on to acquire near:

• Using Applicant Qualifications and Assessments to filter candidates
• Connecting with candidates and scheduling interviews
• Hiring about (with phone pre-screen tips)
• Making competitive job offers
• Reaching out to Indeed if you need help

Quick navigation:

• Motivating candidates to employ
• Identifying quality candidates
• Collaborating with your squad
• Using the Employer Dashboard
• Interviewing candidates on Indeed
• Making a job offer
• Contacting Indeed Customer Success

Motivating candidates to apply

When you post a job on Indeed, y'all can cull to create a free* listing or pay to sponsor your job to improve its visibility in task seeker searches. You can likewise customize your Indeed Company Folio to assistance potential candidates acquire more about life at your visitor.

Start building a strong employer brand past challenge your Indeed Company Page. Through featured employee reviews, work happiness ratings, priority roles and company updates, your company page tin can assist you compete for the talent y'all want.

Job seekers that visit your company folio are, on boilerplate, two.5x more than probable to apply.**

*Terms, conditions, quality standards and usage limits utilize
**Source: Indeed data (worldwide)

Identifying quality candidates on Indeed

Indeed helps you discover people with the skills and qualifications you're looking for. That way you spend less time searching for suitable candidates and more fourth dimension connecting with potential hires.

Screen for key skills and qualifications

Depending on the job, you might want to crave a candidate to reply questions about special certifications, work experiences or software proficiencies. Their answers to these screener questions can indicate whether or not they meet your hiring criteria (eastward.g., pedagogy level, years of experience, language abilities, ability to relocate, geographic location).

Indeed provides a number of pre-written screener questions based on your job title to choose from on the Applicant Qualifications section of your task post, only y'all tin can also create your own questions.

Some of our customizable screener question formats include:

• Aye/No
• Multiple selection
• Short answers
• File upload (like certificates and portfolios)

Your questions tin can be marked equally "bargain breakers" or optional to brand sure you only pay for qualified applicants that meet your "deal billow" requirements. With "bargain breakers" you give Indeed permission to deprioritize applicants and file them under Rejected in your employer dashboard. This can also be useful because fifty-fifty if a candidate lacks an optional or "squeamish-to-take" qualification, they might withal be a great fit and could be worth reviewing.

Add as many Applicant Qualifications as needed for the role.

Filter to find quality candidates

Equally people start applying for your job(s), you can use your Employer Dashboard to filter your applicants based on their answers to your questions. You lot can too filter past other criteria like instruction, location and work experience to quickly find pinnacle candidates.

For more info near filtering and keeping track of candidates, read our article on How to Screen and Manage Candidates with Indeed for Employers.

You can only filter applicants by the questions y'all marked as bargain breakers. Questions marked optional will not appear in your Employer Dashboard.

Screen applicants with Indeed skills tests

Indeed Assessments, or skills tests, are another great tool to assist you speedily identify quality candidates. For example, you can exam your applicants' knowledge of technical subjects or general abilities like critical thinking. When you add a skills examination, applicants will receive a notification to complete it later applying to your job opportunity. Y'all can and so filter candidates in your dashboard based on whether or not they have taken the assessment, and based on their results.

Another benefit is that Indeed Assessments help gauge the interest level of task seekers. Employers accept told us that chore seekers who take the time to complete an assessment test are, in general, more likely to be serious most the job.

Click Edit Job on a job in your Employer Dashboard to choose and ship a skills test.

Yous tin can add together an cess to your job postal service on the Customized Screening folio. Indeed will advise relevant skills tests based on the job title, and y'all can ever browse the catalog to find more. You lot can also choose to permit Indeed ship the tests to individual applicants on your behalf. Only select the checkbox next to the Indeed Assessments Terms.

If you lot already posted a job and would like to add an assessment, click Edit Chore in your Employer Dashboard. Then select Assessment Types and edit the assessments you'd like to include. If a candidate has already practical, you can prompt them to take the cess. Just get to that Candidate'due south page, click More Actions and then select Send Assessment from the listing of options.

Unlike Applicant Qualifications, yous can't require applicants to complete an assessment. It'south of import to remember that a person might be a great candidate even if they don't complete your assessment exam — but whoever y'all choose to move forrad with is up to yous!

Collaborating with your team

Indeed also features a part that allows y'all to invite colleagues to weigh in on candidates, interact on job posts and review billing info. By aligning with your team earlier on in the hiring process, you can save time and move fast when the time comes to make an offer.

Share and hash out job applicants

First you lot'll need to invite your colleagues so they tin review your applicants. You lot tin practise this by visiting the Application Settings page nether Communication Settings. And so add your colleagues' email addresses and set their permissions level. They'll receive an email which allows them to access your Employer Dashboard, review candidate qualifications and share notes almost candidates.

Consign candidates

If you lot'd rather send a candidate'southward info to a colleague past email or instant message, y'all can do that as well. From the Employer Dashboard, select the checkbox at the summit left, and then click Select Candidates. Yous tin so select one or more candidates to consign from whatever Open, Paused or Closed job.

Some of your coworkers may exist more comfy reviewing a resume in their email inbox. By exporting, you tin can speedily send a candidate'south resume by email to go candidates approved fast.

Using your Employer Dashboard

Your Employer Dashboard is your ane-finish store for hiring on Indeed. It's where you can practise everything from editing your job posts to contacting candidates. Here's how to make the most of your Employer Dashboard:

Managing candidates

Every bit you use the filters in your Employer Dashboard to review applicants, yous can mark each person with a Yes (√), Perhaps (?) or No (10). You can and so filter past Applicant Condition to quickly sort through and focus solely on the candidates you're interested in.

Job seekers tell us that even though information technology tin be hard to hear, they prefer to know when they are no longer being considered for a role. When you come up beyond applicants who aren't a good fit, click the Reject Candidate button in the candidate'south profile to automatically transport a polite bulletin that lets them know they are no longer beingness considered for the chore.

Click the column headers to speedily find candidates who fit your hiring criteria.

Indeed helps you stay organized by automatically tagging applicants in your dashboard with one of the post-obit statuses equally yous motion through the hiring procedure:

• Awaiting review
• Reviewed
• Contacting
• Rejected

If you do brand a hire, yous'll desire to manually change the candidate's Applicant Status to Hired so Indeed can optimize your experience for your adjacent job. Updating a candidate's condition tin can too help you stay organized, track your ROI and reference your hiring history at a later date.

Read more: How to Screen and Manage Candidates with Indeed for Employers

Communicating with candidates

When you're ready to start the interview process, yous tin achieve out to candidates right from your Employer Dashboard. Keeping all your messages with candidates in ane place can assistance y'all runway where each bidder is in the hiring process and ensure a great potential rent doesn't skid through the cracks.

Your messaging inbox consolidates your conversations across all of your jobs on Indeed. By making sure you respond to each message, y'all can work your way towards the Responsive Employer Badge, which shows up on all your job posts to signify you're probable to reply to their awarding.

You tin can transport a message or schedule an interview by clicking a candidate's profile on the Candidates Folio.

Messaging all-time practices

Reaching out to candidates with a message is not only an opportunity to move the hiring process along, simply besides an of import part of building trust with a potential teammate. Nosotros establish that 77% of chore seekers say they would have a negative perception of a company if they don't hear back afterwards applying.¹

Non certain what to say when reaching out to a candidate? Nosotros've created candidate recruitment email templates you tin can use as a foundation to quickly arts and crafts a bulletin to quality candidates.

Indeed Employer Aid

If you lot want to be courteous to applicants you're no longer interested in and also save time, use Indeed Employer Assist. This characteristic will automatically notify candidates that they're no longer being considered if you lot don't take action or prove involvement in them within vii, 10 or xiv days. The clock starts as before long every bit a candidate submits an application.

A day before the unreviewed candidate is due to receive a rejection notification, yous'll receive an email notification. That fashion, if you need more than fourth dimension to take activity on an application (e.thou., respond to a bulletin, change their status, download a resume), you tin can manually choose to go along them in the running.

If you proceed vacation, become also busy to keep up with reviewing applications or you receive more applications than you expected, you can suspension your job to stop receiving new applications.

Interviewing candidates on Indeed

Did y'all know that Indeed has everything you need to carry a swell interview? From sending calendar invites to connecting on a virtual interview, you can relieve fourth dimension and interview prospective hires without leaving your desk.

Pre-screening candidates

Pre-screening is typically a quick telephone call between a prospective candidate and a recruiter or Hour generalist. If the candidate seems like a good fit, they're passed along to the hiring manager. The pre-screening telephone call is most commonly used to verify the candidate's credentials so the hiring managing director can spend their time interviewing the most promising candidates.

Good pre-screening questions provide a window into a candidate's piece of work history, skill level and personality. They're besides an opportunity to both evaluate how a candidate might marshal with your company culture and start off your relationship with a potential rent on a skilful human foot. In fact, 46% of task seekers say authentic and genuine interviewers are the most important factor in developing a feeling of positive connection or camaraderie with a company during the interview stage.¹

Here are some phone interview questions to consider asking during your next phone screen. Plus, some tips for conducting an effective phone screen.

Subsequently each pre-screen telephone telephone call, you tin can log notes in the candidate'due south profile in your Employer Dashboard and edit their applicant status. Any notes you add to the candidate comport over and tin can help yous evaluate the same candidate for other roles that may be a improve fit.

Schedule and acquit your interview right from your Indeed dashboard.

Scheduling an interview

Ready to start interviewing? First, click Set upwards Interview on the candidate's profile to get started. Adjacent, send out an interview invitation with some suggested times and the blazon of interview yous want to schedule. Video conferencing is the default, but y'all can also choose to schedule phone or in-person interviews.

You'll also desire to brand sure to send your candidate some information so they can set. Our information tells us that 72% of job seekers said that receiving detailed data prior to their interview led to a positive feel.²

When y'all send out your invitation to interview, the candidate will receive your invitation via email. In order to salve fourth dimension and prevent no-shows, interviewees must manually confirm the interview time. Afterward, both yous and the candidate volition receive a confirmation with a agenda file so both parties tin exist sure they'll receive a notification to nourish. A link to your interview will be sent to you and the candidate when they have your invite.

Conducting a virtual interview on Indeed

Opting to conduct a live virtual interview on Indeed can be a faster and easier choice over an in-person interview. To schedule a video interview, become to the Interviews tab on your Employer Dashboard and invite the candidate you desire to interview.

Try to maintain an air of professionalism by making sure your space is free from loud noises and distracting backgrounds. Making a good impression is of import when you consider that 55% of applicants who take a positive interview experience with a company tell their personal network nearly the feel (east.g., friends, family unit, colleagues).¹ Hither are some all-time practices to follow when conducting virtual interviews.

Make sure you exam your camera and microphone earlier the interview begins so you know you lot'll exist seen and heard past the candidate. We also recommend starting off your interview past direct request the candidate if they can hear and see you properly then both parties tin can have the best interview possible. In the effect y'all do experience connection bug, you can apace call the candidate on the telephone through Indeed'southward virtual interview tool so you don't miss a crush.

Reference your candidate'south resume as you conduct your virtual interview.

While a video call may seem more casual than an in-person interview, attempt to conduct the interview every bit if it were in-person. Come prepared with interview questions and give the candidate ample time to respond. We've compiled interview questions across 450+ chore titles to help you fix the most effective interview questions based on the function you're hiring for.

Interviews are also your take chances to communicate everything important about the job, including why the candidate should piece of work at your company versus anywhere else. Here are some key areas to touch on:

• Job duties, skills and requirements
• Salary range and compensation structure
• A "mean solar day-in-the-life" job overview
• Benefit details
• Career path examples
  

Making a chore offer

From candidate to employee

You've gone from many candidates down to your top option and now the brawl is in their court. It's possible that your top candidate will accept your offer, just they may have other offers on the table. Your all-time bet is to extend an offering with a competitive salary and attractive perks and benefits. Present your proposed compensation and benefits package with some wiggle room for negotiations. (Run into these tips for negotiating bacon with candidates.)

Here are a few things job seekers await at when because an offering:

• Paid time off (PTO), health insurance and other benefits
• Location and commute times
• Opportunities for growth
• Company values and culture
• Task security

Also, brand sure to be specific when you mention PTO, sick exit and holidays. It can make a big departure to candidates who are deciding between multiple offers.

When y'all're fix to make an offer, email your finalist offset to prepare a time to talk. If the answer is "yes," information technology's time to agree on a outset date and send an offer letter of the alphabet. Recollect, until a candidate signs the offer, they have not officially accepted.

Non sure how to write an offer letter? Check out these job offering alphabetic character samples and this offer letter email template.

Once the document has been signed and returned, you've successfully fabricated a hire – congratulations!

Contacting Indeed client success

Demand help navigating Indeed? Check out our Assistance Center. Log in to your account, and click on Help Center in the menu at the top of the page.

A popular-upward card will appear at the lesser of the page. You tin search normally asked questions or enter your own in the search bar.

Email

Cull Transport message to submit your question into the form.

Chat

Click Contact us and and so Chat with u.s.a. to begin a chat session.

Call

To speak to a client success specialist, call 1-800-475-4361. Nosotros're available Monday–Friday from 8 a.1000. to 8 p.m. EST.

1 Source: Indeed Survey, n=750

2 Source: Indeed Survey, n=504

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Source: https://www.indeed.com/hire/resources/howtohub/hiring-guide-using-employer-tools

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